This website is hosted by 1&1 within their European based data centres. 1&1 have seven state-of-the-art secure data centres, which are ranked as some of the safest and most efficient data centres in Europe. The data centres have steel-reinforced walls and fully air-conditioned rooms which provide safety from gas, water, and fire. The data centres are protected by 24hr surveillance by highly qualified specialists and have an interruption-free power supply due to emergency generators and batteries. The 1&1 data centres are configured with multiple redundant connections to prohibit data transfer delays. That enables fast connections and nearly 100% uptime.
All website traffic (transferral of data) between you and this website is secured via SSL Certificate (Secure Socket Layer). An SSL certificate is a communications protocol that provides a layer of confidentiality and security so the data transmitted over the internet between your computer and the destination server is secure. It is indicated by the lock icon and the “https” prefix in the web browser address bar.
PMP data servers are located in secured offices in Edinburgh and Glasgow. The servers are backed up on a regular basis.
People who contact us via social media
We may use a third party provider, Hootsuite to manage our social media interactions. If you send us a private or direct message via social media the message will be stored by Hootsuite for three months. It will not be shared with any other organisations.
People who email us
Any email sent to PMP, including any attachments, may be monitored and used by us for reasons of security and for monitoring compliance with office policy. Email monitoring or blocking software may also be used. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law. PMP email is hosted by Microsoft Office 365, a secure cloud based system which is backed up daily by Microsoft.
When not emailing directly from our PMP accounts, we use a third party provider, Mailchimp, to distribute email updates. We gather statistics around email opening and clicks using Mailchimp standard technologies to help us monitor and improve our communications. For more information, please see Mailchimp’s privacy notice.
Client information we hold
We have to hold the details of the people who contract us to work for them in providing our services. We only use contact information to provide our services as agreed by our clients and for other closely related purposes. For example, we might use information about people who we have worked with to offer additional services or to carry out a survey to find out if they are happy with the level of service they received. In addition to client information, we collect contact information for individuals who have asked us to send details of the services we provide or who may be interested in our services as they are involved in similar projects. When people receive information, they can choose to unsubscribe from our database at any time and are given an easy way of doing this.
Complaints or queries
PMP tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of PMP’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.
Access to personal information
PMP will try to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:
- give you a description of it;
- tell you why we are holding it;
- tell you who it could be disclosed to; and
- let you have a copy of the information in an intelligible form.
To make a request to PMP for any personal information we may hold you need to put the request in writing addressing it to our Managing Director at the address provided below.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone. If we do hold information about you, you can ask us to correct any mistakes by contacting us in writing.
Disclosure of personal information
We do not sell, trade, or otherwise transfer to outside parties your personal information. Where we are required to share personal data with third parties who assist us in delivering our services, we will seek your consent and seek to ensure that those parties keep the information confidential. In most circumstances we will not disclose personal data without consent. We will only do so in circumstances where we are required to share information to comply with the law, enforce our site policies, or protect ours or others’ rights, property or safety.
Links to other websites
This privacy notice does not cover any links to other websites which may appear within this site. We encourage you to read the privacy statements on the other websites you visit.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 20 April 2018.
How to contact us
John Dunn, Managing Director
115 George Street Edinburgh EH2 4JN